Portland Community Gardens (asst. Prog. Specialist) Closes 10/3/2016

Job Title:Community Gardens Assistant Program Specialist
Closing Date/Time:Mon. 10/03/16 4:30 PM Pacific Time
Salary:$4,147.00 - $6,387.00 Monthly
Job Type:Full Time
Location:Multiple Locations, Oregon

The City of Portland's Bureau of Parks and Recreation is seeking an Assistant Program Specialist to work in its Community Gardens Program. This position will provide administrative program support to three staff, 100 volunteer garden managers, and over 2,000 community gardeners throughout the city representing more than 16 language groups. They will act as the primary point of contact for the program, process all program registrations, maintain client data and other records, and support seasonal outreach events. Additional duties include educating clients about garden program policies, interpreting policies, and assisting with policy enforcement. They will generate and update program materials including newsletters, marketing materials, social media, registration materials, and web content. The Assistant Program Specialist will be responsible for updating, tracking, and associated goals in support of the Community Gardens Racial Equity Plan.   This position will work on issues relating to anti-racism and cultural competency. Basic knowledge of vegetable gardening or farming desired. The position is 40 hours per week with some evening and weekend work required.

The City of Portland, Oregon is a growing and diverse city of 620,000 residents, nearly 20% of whom speak languages other than English at home. Portland Parks & Recreation values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply.


The City is offering an optional information meeting for this recruitment please see the Additional Information section below for details.


 To Qualify:

The following minimum qualifications are required for this position:

  1.  Ability and experience establishing and maintaining effective working relationships with managers and staff, representatives of other agencies, the public and others encountered in the course of work.

  2. Experience preparing clear, concise and comprehensive reports, correspondence and other documents appropriate to the audience.

  3. Ability and experience maintaining data files, records and documentation.

  4. Ability and experience analyzing program, administrative, operational and procedural problems, evaluating alternatives and reaching sound, logical, fact-based conclusions.

  5. Exercise independent judgment and initiative within established guidelines.


 The Recruitment Process:

An evaluation of each applicant's training and experience, as demonstrated in their cover letter and resume weighted 100%. Do not attach materials not requested.  Only candidates who meet the minimum qualifications will be placed on an equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Some positions may require those placed on the eligible list to complete and sign a criminal background statement before being considered for employment.


 Additional Information:

Applicant Instructions


Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

  • Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

  • Your resume should support the details described in the cover letter.

  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Your résumé and cover letter should be no more than a total of four (4) pages combined.

Please note, all completed applications for this position must be submitted no later than 4:30 pm, on the closing date of this recruitment.  All applications must be submitted via the City's online application process.  Do not attach materials not requested.   E-mailed and/or faxed applications will not be accepted. 


If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.


Veteran's Preference documentation must be submitted no later than 4:30 PM on the closing date of this recruitment.

Non-citizen applicants must be authorized to work in the United States at time of application.

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.



Cydney Khan, Human Resources Analyst
Bureau of Human Resources
(503) 823-6183


An Equal Opportunity/Affirmative Action Employer


To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional session below:

Hollywood Library
Meeting Room
4040 NE Tillamook
Portland, OR 97212
Thursday, September 22, 2016
6:00 - 7:00 pm