Program Specialist - Washington County (Closes 2/3)

Do you have an affinity for multi-tasking in a dynamic environment and performing a variety of administrative duties efficiently and independently? Do you desire to provide outstanding customer service? If so, Come Lead with Us as a Program Specialist! 

We are seeking candidates that are ready to take their career to the next level within our local government agency. This recruitment will be used for vacancies that will become available for all departments/offices within the next six-month period. Please visit Washington County's home page to explore our diverse departments, offices and programs: Washington County Home.

We are currently recruiting for an opening within the Solid Waste & Recycling division of the Health and Human Services department. 

The Solid Waste & Recycling division is actively working to achieve the Departments vision of a healthy, equitable and supportive community. The Program Specialist will efficiently perform a variety of administrative duties which requires a high level of competency in Microsoft Office Suite. In addition to providing general administrative support to approximately 15 staff members, the Program Specialist position serves as the primary technical resource related to the code enforcement program as well as performing work of modest complexity related to the oversight of the county's certified sanitary service companies and the county-franchised disposal sites.
To learn more about us, please use this link: Solid Waste & Recycling
 We offer a collaborative culture and work-life balance.  Working within our local government agency provides daily opportunities to serve build and sustain communities now and into the future. In addition to being an affirmative action and equal opportunity employer with a commitment to a diverse and inclusive workforce representing the rich diversity in our region.  Women, minorities, veterans, and people with disabilities are encouraged to apply.


Duties may include:

  1.  Coordinates and assists in the planning, evaluation, and oversight of a department program(s) or project(s) to ensure compliance with statute guidelines; develops and implements work plans and schedules to accomplish program goals; allocates staff, volunteers, and other program resources to assigned program or project; and oversees work assignments and leads the work of assigned interns, program volunteers, and support staff.

  2. Monitors program statistics and data; recommends changes for improvements in program services; analyzes and recommends solutions to unusual technical, procedural, and resource problems; and analyzes available resources and program needs to enhance program performance or service delivery.

  3. Coordinates the activities of the program(s) or project(s) with other programs within assigned department and with community partners and/or government agencies; develops professional contacts and attends professional meetings and trainings; and makes referrals to other programs/agencies where appropriate.

  4. Compiles, enters, and analyzes program data in order to prepare regular and special reports; prepares technical worksheets, tables, and computations; and establishes, administers, and maintains program databases.

  5. Assists in preparing, updating, and monitoring budgets and grant proposals; monitors program expenditures and compliance; assists in contract administration; monitors performance of contractors and vendors to ensure contract compliance; exercises cost controls; processes bills, statements, and vouchers; and maintains records.

  6. Conducts public relations and outreach activities; creates flyers, brochures, newsletter articles, press releases and correspondence; develops training materials and forms; delivers public presentations and educational workshops; provides program information to the public, community groups and agencies; and recruits volunteers and donations.

  7. Assists in organizing various community engagement events and activities throughout the year; and assists in the coordination of various community forums, public hearings, and outreach events.

  8. Acts as subject matter expert to assist staff with other programs/agencies and may provide consultation and technical assistance and/or training to program and agencies within assigned specialty area(s).

  9. Provides staff support to advisory committees and coordinates public hearings as necessary.

  10. Acts as liaison between the department, local agencies, state agencies, service providers, and the public. 


Education and Experience:
A typical way to obtain the knowledge and abilities would be:

  • An Associate's Degree in a social service, business administration, or related field; AND

  • One (1) year of work experience in program administration, development, evaluation, or coordination, and /or contract administration; OR

  • Three (3) years of work experience in program administration, development, evaluation, and/or contract administration.

If you have completed education in a foreign college or university and are using this education to meet the minimum qualifications, you must provide documentation that the foreign education is comparable to that received within the United States' accredited college or university system or your application will not be accepted.

Washington County organizes its positions into classifications. Classification descriptions are typically written broadly. To review this classification, please use this link: Program Specialist.
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. 
Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.


Selection Process:
1. An evaluation of training and experience of submitted application packets will be performed by Human Resources. The timeframe to review will be the week of February 4, 2019.

2. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials to include responses to supplemental questionnaire. This process will begin after February 11, 2019.

3. Our goal is to schedule oral panel interviews with candidates that successfully pass SME evaluations as soon as possible. 

Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.

Veterans' Preference:
If you are a Veteran and would like to be considered for a Veterans' Preference for this recruitment, please review instructions using this link: Veterans Preference Points Instructions (Download PDF reader).

Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail at: at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation. 

Status of Your Application:
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about job postings.

Questions (?) Regarding This Recruitment
Tony Jenkins, Talent Acquisition Business Partner

* Washington County is a drug-free workplace*