Program Administrator - PSU Community Environmental Services (Closes 1/24)

Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.

More than 27,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

Community Environmental Services (CES) is a waste reduction research, service and technical assistance program, employing students to work with partners outside of the University. For more information please Click Here

Position Summary

The Operations and Program Administrator for Community Environmental Services (CES) will:

• Ensure that CES services are provided in a timely and professional manner and that accurate records are maintained.

• Train and supervise student staff.

• Work closely with CES Director to manage current projects and develop new projects, timelines, budgets and scopes of work. 

• Implement all elements of project Scopes of Work overseen by this position.

• Communicate effectively with internal and external partners, including the City of Portland and Port of Portland, and funders of projects as well as new partners.

• Provide oversight and operational support for ongoing CES technical assistance and research projects.

• Establish new work programs by scoping operational and budget needs for new Materials Assessment projects in response to requests and identifying new opportunities and partners in the Metro area.

• Track and reconcile project budgets working with DRA when appropriate, invoice clients, and provide quarterly financial reports for overall program budget.
• Supervise and contribute to the completion of project reports with student staff.

In accordance with the AAUP collective bargaining agreement this position is open only to current PSU AAUP academic professionals. Article 17 Section 11 refers: Click Here

Minimum Qualifications

BA/BS with 3+ years of related experience.

Knowledge and experience with policy and operations regarding: waste reduction, materials management, recycling, food waste, and composting.

Experience with project management with multiple subordinate staff.

Possession of a valid State-issued driver’s license.

Successful completion of a background check.

Preferred Qualifications

Master’s with 1+ year of related experience.

1-3 years experience with waste audits or in materials management field.

Experience managing program budget with multiple sources of revenue, setting and reconciling project budgets or able to learn quickly.

Proactive and enthusiastic to develop new partnerships.

Exceptionally detail oriented.

Knowledge of basic research study design.

Knowledge of or ability to learn basic website content management and social media communications.

Key Cultural Competencies

• Creates an environment that acknowledges, encourages and celebrates differences.
• Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
• Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adheres to all PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship

Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.

Work Days/Hours.5 to 1.0 variable FTE (Between 20 and 40 hours per week). Work hours typically between 8am and 5pm Monday to Friday.Total Compensation Range & Benefits Statement

The starting annual salary rate for this position will be $50,748. The starting salary may be negotiable above this rate, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR. PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities.