Portland Bureau of Planning and Sustainability Communications Prod assist. (Close 11/13)

Communications Production Assistant (Community Outreach & Information Assistant)

Salary $4,239.00 - $6,527.00 Monthly

Location 1900 SW 4th Ave, OR

Job Type Full Time

Bureau Bureau of Planning and Sustainability

Job Number 2017-00840

Closing 11/13/2017 11:59 PM Pacific

The Position

The City of Portland, Oregon, Bureau of Planning and Sustainability (BPS) is seeking a Community Outreach and Information Assistant (COIA) to become part of a team providing public involvement, outreach, and information services to the Portland community regarding planning and sustainability projects, programs and services. Responsibilities include drafting, editing (AP style) and producing short-form print and web content and promotional materials such as e-newsletters, media releases and blog posts, and maintaining online content for portlandoregon.gov/bps.

The COIA will track daily media inquiries, coverage, and monitor BPS social media accounts, promoting content across channels and creating new digital content (e.g., using photos or short videos). The COIA will help the Public Information Officer process public records requests, and manage the BPS image library including finding and resizing images for web, as well as tagging and organizing photos. Additional responsibilities include helping staff create visually compelling PowerPoint presentations and supporting multi-media projects including basic video production.

BPS develops creative and practical solutions to enhance Portland's livability, preserve distinctive places and plan for a resilient future. We are committed to advancing equity as a means of achieving prosperous, healthy, resilient communities. BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. BPS encourages candidates with knowledge, ability and experience working with a broad range of individuals and diverse communities to apply. Although not required, BPS encourages candidates that can fluently speak more than one language to include that information in your resume.

To Qualify

The following minimum qualifications are required for this position:

  1. Knowledge of the principles, practices and techniques of public information and engagement, marketing and communications Strong written and verbal communications skills, spelling and grammar.

  2. Ability to operate a computer using Microsoft Office; desktop publishing software for the preparation of print and graphic materials; and other digital editing tools for audio and video production.

  3. Ability to apply writing styles and techniques appropriate for different business and journalistic/public information purposes, including translating technical information into terms more easily understood by the general public.

  4. Ability to track several projects at once, and meet deadlines while maintaining effective collaborative relationships with communications, design and program colleagues.

  5. Ability to be sensitive to the diverse perspectives of colleagues and work with them to resolve differences or issues, including competing demands, sensitive situations and conflicts.

Training and Experience:  A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with major course work in public relations, communications or a closely related field; or an equivalent combination of training and experience. Some experience in business writing and development of communications materials using personal computers and desktop publishing software is highly desirable.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their cover letter and resume, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Additional Information

Applicant Instructions
Applicants mst submit a cover letter and professional résumé online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

  • Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

  • Your résumé should support the details described in the cover letter.

  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

  • Your résumé and cover letter should be no more than a total of four (4) pages combined.

Your résumé and cover letter should be no more than a total of four (4) pages combined. Do not attach materials not requested.

All completed applications for this position must be submitted online no later than 11:59 pm, on the closing date of this recruitment.  E-mailed and/or faxed applications will not be accepted.

If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.

Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

Non-citizen applicants must be authorized to work in the United States at time of application.

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.

John DiGrazia, Senior Human Resources Analyst
Bureau of Human Resources
(503) 823-4034

An Equal Opportunity/Affirmative Action Employer



City of Portland


1120 SW 5th Ave, 404

Portland, Oregon, 97204.