SCRAP Creative Reuse is searching for a highly organized, detail-oriented individual with strong bookkeeping skills to join our team. This part-time position will provide financial operations for SCRAP as a whole and each SCRAP location (Ann Arbor, MI; Baltimore, MD; Denton, TX; Humboldt Co., CA; Portland, OR; and Richmond, VA).
SCRAP’s mission is to inspire creative reuse and environmentally sustainable behavior by providing educational programs and affordable materials to the community. To fulfill our mission, SCRAP operates a donation-based creative reuse store and education programming.
Hourly – Non-Exempt
$25 Craft Allowance
Reports to: Executive Director
Direct Reports: None
This position manages the financial accounting, systems and reporting for SCRAP Creative Reuse.
Duties include, but are not limited to:
Financial Oversight – with the Finance Committee
Manage cash flow, securing the advice and direction of the Finance Committee
Set meeting times and agendas with the Treasurer for regular (bi-weekly) Finance Committee meetings
Key member of the SCRAP Creative Reuse Finance Committee
Manage A/P and A/R functions and Quickbooks ledgers for all SCRAP locations
Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures
Assist CPA with tax return preparation
Provide information to Board Treasurer to reconcile bank accounts, expenses, and credit card charges each month
Oversee invoice activities and vendors payments for delivered materials
Generate 1099's when needed
Standardize and maintain financial and reporting systems
Process payroll on a bi-weekly basis
Manages new employee onboarding processes
Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
Manage relationships with vendors, banks & contractors
Prepare monthly financial statements and reports, including the profit and loss statements, budget to actuals and balance sheets per site
Prepare a monthly board report – due to the Executive Director by the 7th of each month or the previous Friday if the 7th is on a weekend.
Prepare a monthly financial reports to site leaders – due by the 10th of each month.
Present to the Board upon request
Bookkeeping skills and qualifications
Proficiency in Quickbooks and online payment systems
Working knowledge of Microsoft Suite and Google Suite
Excellent verbal and written communications skills
Experience with professional communications to stakeholders, informative internal communications
Experience with nonprofit finances a plus
A passion for SCRAP’s mission and a personal commitment to a lifestyle that values reuse and waste reduction
Exceptional team player
Good independent judgment
Highly organized, time efficient and reliable
Adept at developing standards, analyzing information, dealing with complexity, SFAS Rules, reporting research results, data entry skills, accounting, attention to detail, confidentiality, thoroughness
Expectations of all SCRAP Staff
Work as part of a team with other staff, programs, volunteers and Board of Directors to fulfill SCRAP’s mission
Communicate effectively and focus on good stakeholder relations
Stay current with the environmental services community and sources of information and referrals
Stay current with developments in recycling and reuse, including legislation and availability of recyclable materials markets
With other staff, be an ambassador for SCRAP Creative Reuse in the national community
SCRAP does not discriminate in opportunities or practices because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or any other status protected by law. SCRAP is dedicated to the goal of building a culturally diverse and multicultural environment and strongly encourages applications from people of color.
If you are interested in joining the creative and fun SCRAP team, please email cover letter, resume, and 3 references, which must include a former manager or supervisor to firstname.lastname@example.org. These documents must be attached as a PDF or Word document, including cover letter.