DEQ, Grants and Household Hazardous Waste Analyst (Close July 18, 2016)

Program Analyst 1 (Grants & Household Hazardous Waste Analyst)

 Salary $3,366.00 - $4,899.00 Monthly

Department Environmental Quality - Environmental Solutions Division

Job Number DEQ16-0026

Closing 7/18/2016 11:59 PM Pacific


The Department of Environmental Quality's mission is to be a leader in restoring, maintaining and enhancing the quality of Oregon's air, land and water. As a regulatory agency whose job is to protect the quality of Oregon's environment, DEQ works collaboratively with Oregonians for a healthy, sustainable environment.

The Environmental Solutions Division is responsible for collecting environmental information, analyzing environmental information and developing sound and effective environmental strategies. The Division ensures that the technical and scientific expertise is available to inform and carry out these responsibilities. In partnership with others, the Division takes a comprehensive and holistic view of environmental impacts and seeks to create solutions that enable actions that can reduce those impacts.
The Materials Management section plans and implements policies and programs to reduce impacts of materials and products throughout their full life cycle, from design and production through distribution, consumption and use and management at end-of-life.  The section establishes goals and measures; supports and performs research; develops and implements incentive, product stewardship, waste reduction, and waste management programs; provides education and information; and collaborates with diverse public and private partners.

The Materials Management section is recruiting to fill one (1) Program Analyst 1 position.  The purpose of this position is to coordinate the materials management grants and household hazardous waste (HHW) collection programs; conduct research to gather program-related information to implement grant, household hazardous waste and other materials management programs/projects; maintain records and monitor project schedules, reporting, outcomes, accomplishments and expenses for grant, HHW collection and other materials management projects; evaluate results and recommend program actions to improve program operations.

Duties & Responsibilities

Duties of this position include but are not limited to:

Coordinate materials management grant program

  • Develop work plan and schedule for grant processes, including periodic updates to those processes

  • Prepare, maintain and distribute grant process materials, including application forms, instructions, public notices, grant evaluation and scoring /ranking documents, grant agreements and internal procedures manuals.   Update to reflect changes in grant rules, policies or processes.

  • Coordinate internal review and ranking of grant applications.

    • Develop and recommend scoring criteria to implement program grant priorities.

    • Train reviewers in process and organize, arrange and lead review meetings

    • As part of review team, review grant applications against review criteria and score eligibility and ranking

  • Recommend decisions on awarding grants based on review team evaluation and rankingto program managers

  • Coordinate completion of grant agreements

  • Find facts in response to public complaints about program services and use alternative dispute resolution techniques to solve conflicts

  • Coordinate grant program activities with local governments and other stakeholders

Coordinate Household Hazardous Waste (HHW) collection program

  • Develop and maintain workplans and schedules for HHW collection activities in accordance with HHW Plan.

  • Plan and coordinate scheduling of HHW collection activities (e.g., events, school lab clean outs, mercury collection) with DEQ contractors, technical assistance staff and local governments.

  • Coordinate HHW collections with agricultural pesticides, paint and other waste collection programs.

  • Prepare task orders and direct contractors to support HHW collection activities.

  • Prepare interagency agreements with local governments (e.g., for collection of out-of-county waste and school lab cleanouts).

  • Prepare and maintain guidance and procedures for planning, scheduling and delivery of HHW collection activities.  Update to reflect changes in rules, policies or processes.

  • Coordinate delivery of other HHW services as HHW Plan is updated.

Grants, HHW and other materials management programs and projects

  • Conduct research to gather program-related information to implement grant, HHW and other materials management programs and projects.

  • Maintain records and monitor project schedules, reporting, outcomes, accomplishments and expenses for grant, HHW collection and other materials management projects.

  • Evaluate results and recommend program actions to improve program operations.

  • Create and maintain database or spreadsheets with program information; track, record and compile information to produce reports of program activity.

  • Monitor contracts and interagency agreements and authorize invoice payments for service providers.

Working Conditions
Work is primarily in an office environment.  Includes occasional travel in- and out-of-state for meetings, conferences, workshops and training; occasional site visits to businesses involved with materials management such as tours of manufacturing, processing and reuse/recycling facilities; and infrequent night and weekend meetings.


Qualifications, Required & Requested Skills

MINIMUM QUALIFICATIONS - To be considered a qualified applicant you must meet the following criteria:

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences


Any combination of experience or education equivalent to three years technical-level experience coordinating or administering a government-regulated program.

Requested Skills - Preference may be given to applicants who can demonstrate knowledge or experience in the following areas:

  • Developing work plans and schedules

  • Managing projects

  • Providing training

  • Researching, analyzing, evaluating and interpreting data and other information to implement and evaluate programs, support projects and prepare reports

  • Preparing grant or inter-agency agreements

  • Researching information to respond to public requests and/or complaints

  • Proficiency in Excel and other Microsoft Office programs

  • Creating and maintaining spreadsheet and other systems to monitor projects, track information and produce reports

  • Managing records/documents

  • Excellent writing and communication skills


Additional Information


Application Screening: In order to evaluate your experience as it relates to this position, we need detailed responses to the supplemental questions. Please respond completely in the space provided. Responses to the supplemental questions will be considered when determining which applicants, among those who meet the minimum qualifications, will be invited to interview. Failure to respond to each question in the space provided for that question may result in disqualification of your application.

Your application and application materials must be consistent and thorough in order to be considered. If the information contained in your answers to each of the supplemental questions is not reflected in your work history, your application may be removed from consideration. A cover letter and/or resume will not be accepted as a substitute for the work history section or answers to the supplemental questions.

Please note that your responses may also be evaluated for grammar, spelling and punctuation.

To apply for this position, follow the "Apply" link above to complete the Oregon Employment Application online. All application materials must be received by the closing date/time posted.

Only complete applications will be considered. Be sure to answer all supplemental questions and attach any required documents.

Information in your application, as well as responses to the supplemental questions, will be reviewed to determine candidates who qualify and whose experience best matches the requested skills.

To receive credit for higher education coursework, transcripts (official or unofficial) must be submitted at the time of application. Note: To protect your confidential information, please redact (black out) your social security number on all transcripts before attaching to your application.

Salary: The Department of Environmental Quality's practice is to begin employees at the first pay step. However, a higher starting pay rate may be considered, budget permitting, depending upon the applicant's work history and current total compensation (salary/benefits/retirement).

Union: This position is represented by the American Federation of State, County and Municipal Employees (AFSCME), Local 3336.

The State of Oregon requires all applicants provide an email address. If you do not currently have an e-mail address, please refer to our applicant Frequently Asked Questions page for more info. The State of Oregon does not endorse any particular provider. For your convenience, here is a link to the page.

The Department of Environmental Quality is an Equal Opportunity, Affirmative Action employer committed to cultural diversity and compliance with the Americans with Disabilities Act. DEQ welcomes applications from women, veterans, people of color, and individuals with disabilities.

If you have a disability or otherwise require assistance, you may contact us at:

Department of Environmental Quality
Human Resources Office
811 SW Sixth Ave
Portland OR 97204
(503) 229-5382