Portland Fruit Tree Project Executive Director (closes 1/15/2017)



Portland Fruit Tree Project



Posted: 11/19/2016

Location: Portland Metro

Closing Date: 1/15/2017

Industry: Fundraising, Nonprofit

Type: Full Time

Background: Portland Fruit Tree Project (PFTP) is an award-winning non-profit organization that provides a community-based solution to a critical and growing need: access to healthful food. By empowering neighbors to share in the harvest and care of urban fruit trees, PFTP is strengthening communities, preventing waste, and creating sustainable, cost-free ways for low income families to obtain locally-grown fruit.

We register fruit trees throughout the city, bring people together to harvest and distribute thousands of pounds of fresh fruit to food pantries each year, cultivate community orchards on public lands, and teach tree care and food preservation in hands-on workshops. Founded in 2007, PFTP currently has three full-time employees, two part-time employees, and 1500+ active volunteers. For more information about our organization, go to www.portlandfruit.org

Position Summary: PFTP’s Executive Director will be a highly skilled visionary and dynamic professional who is ready to take on the exciting and rewarding challenge of leading this ten year old organization into its next chapter. The Executive Director will serve as the leader of the organization, directing PFTP’s overall operations, finances, fund development strategies, programs and personnel.

The Executive Director will ensure execution of PFTP’s mission, maintain and build strategic relationships, and represent the organization to the community at large. The Executive Director will also support the Board of Directors and serve as the primary liaison between the board and the staff. This is an opportunity, perhaps for a first time ED, to play a key leadership role in a vibrant nonprofit organization, while making a difference for PFTP and the communities we serve.

Direct fund development initiatives, ensuring that the goals and timelines of PFTP’s fundraising plan are achieved.
Develop grants strategy and calendar, oversee development and submittal of high quality grant proposals and reports, conduct grant prospect research and build relationships with grant funders

Conduct donor campaigns and cultivate relationships with donors.
Direct the planning and coordination of fundraising dinners, auctions and other fundraising events, procure sponsorships and auction items, and speak on behalf of PFTP at all major fundraising events
Build relationships with businesses, design and sell sponsorships, and coordinate revenue-sharing partnerships
Work collaboratively with Board committees in all major fund-development initiatives
Manage budgeting and finances, overseeing an annual operating budget of $235,000
Work with bookkeeper to maintain financial records, and manage/reconcile accounts
Work with Treasurer to compose financial reports and annual tax forms
Develop and manage budgets
Manage and track income and expenses, including accounts payable and receivable
Write checks and ensure prompt payment of bills and invoices
Supervise and support staff of 4-5 employees.
Oversee work plans, and conduct performance reviews
Facilitate weekly staff meetings, and conduct regular check-in meetings with individual employees
Manage payroll and employee benefits
Provide training and orientation to employees as necessary, and encourage professional development in alignment with budget and employee work plan priorities
As necessary, hire and/or terminate employees

Provide support to the Board of Directors and serve as liaison between board and staff.
Assist Board Chair in developing meeting agendas and facilitating board meetings
Present reports and proposals, and ensure that the board has the information necessary to monitor progress and make informed decisions
Support committees and individual members in creating work plans and meeting project goals and timelines
Assist with recruitment and training/orientation of new board members as necessary

Maintain oversight of programs, ensuring that programs are progressing on track to achieve strategic objectives.
Direct program development and enhancements
Provide direction and support to program staff and interns, as needed
Ensure that safety and risk management protocols are thorough and being followed
Oversee year-end program evaluation and reporting, in collaboration with program staff
Ensure that program data/results, participant stories, testimonials and photos are collected to document program impacts

Provide direction and oversight for outreach, marketing and communications, ensuring high quality and strategic communications in compliance with PFTP’s brand.
Serve as lead contact for press/media inquiries, and represent PFTP in speaking engagements and networking events
Oversee website, social media, newsletter, and Annual Report (with Communications & Office Coordinator)
Provide guidance and oversight to Harvest Program Coordinator in setting outreach targets and priorities, and coordinating outreach initiatives
Develop and maintain relationships with organizational partners

Oversee general operations.
Ensure consistent and thorough record-keeping and documentation
Manage external and internal contracts and ensure compliance with all policies & procedures
Maintain policies, accounts, business registrations, and memberships
Provide oversight and guidance to Communications & Office Coordinator in maintenance of facilities, equipment, computer hardware & software, and information systems (database, file server, website, etc)
Direct and oversee system and/or facilities optimizations, as necessary

Position Requirements:
Bachelor’s degree or equivalent experience, plus a minimum of five years of professional experience, preferably in the nonprofit sector
Proven success with grant writing and grants management
Experience leading successful fund development efforts, including individual donor cultivation and campaigns, fundraising events, and sponsorships.
Experience in budgeting and financial management.
Skills and experience in supervising and managing staff
Experience with meeting facilitation and group leadership
Excellent written and verbal communication skills
Demonstrated success in project and/or program management
Highly self-motivated and productive, able to succeed with minimal supervision
Excellent public speaking skills, with the ability to convey a clear and compelling message with passion and sincerity
Ability to effectively manage multiple projects and deadlines simultaneously
Ability to engage in positive, professional manner with diverse populations
Flexible schedule to accommodate work on occasional evenings and weekends
Familiarity with Portland communities and local funding sources
Ability to attract, inspire, and motivate others
High level of integrity and professionalism, with sound judgement and decision-making skills
Strong computer skills, including familiarity with MS Office, databases, email and web
Knowledge and interest in the issues of food insecurity, public health, community development, and/or urban agriculture
Commitment to the mission of Portland Fruit Tree Project

Desired Qualifications:
Master’s Degree in a related field, such as Public Administration or Nonprofit Management
Competence in facilities and operations management
Experience and skills in program evaluation and program development
Understanding of communications and marketing strategies for nonprofit organizations
Experience with partnership development and community outreach
Ability to think strategically (big-picture), and implement tactically (detail-oriented)
Well-organized, with strong time management skills and attention to detail

Employment Status: Full-time, Exempt
Start Date: March, 2017
Compensation: $47,500 / year, plus benefits (health insurance, paid time off and holidays)
Work Location: Portland, OR
Reports to: Board of Directors

Application Guidelines/Contact:
To apply: The deadline for receipt of applications is January 15, 2017. Submit a cover letter and resume via email to jobs@portlandfruit.org, with ‘Executive Director Application’ in the subject line. No phone calls please.