Program Coordinator (City Forest Grove) Closes 9/11/2015

Job Title:Program Coordinator
Closing Date/Time:Fri. 09/11/15 5:00 PM Pacific Time
Salary:$4,672.00 - $5,685.00 Monthly
Job Type:Regular Full Time
Location:City Hall, 1924 Council St, Forest Grove, Oregon

Description: To perform a wide variety of responsible, confidential and complex administrative and technical duties for the Director of Light & Power and Director of Community Development; to provide complex administrative support to the City's sustainability, conservation and economic development programs; to provide information and assistance to the public; to prepare reports and attend meetings; and to perform a variety of duties relative to assigned area of responsibility.

This position is represented by the American Federation of County, State, and Municipal Employees (AFSCME).


The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here.

1. Perform a wide variety of responsible, confidential and complex administrative and technical duties for the Director of Light & Power and Director of Community Development.
2. Conduct research and analysis on complex administrative and operational issues in the areas of sustainability, conservation and economic development; write, edit and/or produce correspondence, reports and brochures.
3. Create public information and marketing materials in support of sustainability, conservation and economic development goals, including brochures, flyers, forms, website content and press releases.
4. Participate in advisory boards, commissions and professional groups in the areas of sustainability, conservation and economic development; attend regularly scheduled meetings.
5. Formulate, plan and execute marketing strategies in support of the City's Light and Power and Economic Development programs and goals; assist in evaluating marketing program outcomes and prioritize workload and assignments to ensure program goals are being met.
6. Serve as the Light and Power Department's public information officer; act as department's liaison with the media in efforts to promote department programs; write, edit and distribute press releases and respond to requests for information; ensure compliance with public disclosure laws related to department records.
7. Act as staff liaison to the City's Sustainability Commission; attend all related meetings; evaluate Sustainability Commission proposed strategies and recommend modifications if needed.
8. Develop programs to implement strategies related to economic development, sustainability or conservation adopted by the City Council; update, consult with and advise senior managers regarding customer outreach and marketing strategies related to department programs; maintain records and evaluate the effectiveness of new or ongoing City programs.
9. Perform research, collect data and prepare reports on areas of responsibility, including a variety of fiscal, statistical and administrative information.
10. Create, update and reorganize City website content regarding the Light and Power Department, economic development and tourism and other related areas of responsibility.
11. Assist with Forest Grove Economic Development Strategic Plan; assist with tourism strategic plan update and calendar of events.
12. Create brochures, flyers, newsletters and other marketing materials in support of department programs, including Energy Conservation Program and Economic Development.
13. Type, proofread and edit a wide variety of comprehensive, complex and confidential reports, letters, memoranda, correspondence and statistical charts; type from rough draft or verbal instruction; review finished materials for completeness, accuracy, format and compliance with applicable policies and procedures.
14. Answer questions and provide information to City staff and the public regarding City procedures and policies; refer inquiries as appropriate.
15. Assist in a variety of department operations; perform special projects and assignments as requested. 
16. Perform related duties and responsibilities as required.

Minimum Qualifications:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education: Equivalent to a Bachelor's degree in business, public administration, environmental science or a related field.

Experience: Three years of increasingly responsible experience in project coordination or as staff analyst supporting senior management; one year of experience working with the media, creating public information documents, brochures, flyers, press releases, etc. preferred.

License or certificate: Possession of a valid driver's license.


 Additional Information:

Selection Process and How to Apply
Submit completed City employment application by the posted deadline. Appropriate documentation verifying veteran's status must be submitted if claiming veteran'spreference. Please note that the Education and Experience sections of the application, as well as the supplemental questionnaire, must be filled out completely and truthfully. Resumes will not be accepted in lieu of the required application and supplemental questionnaire. Incomplete applications may be disqualified from the selection process.

Application materials will be evaluated based on experience, education and training. Finalists will be invited to interview. Reference checks will be made on finalists. Employment is contingent upon verification of an acceptable driving and criminal record. Generally placement is made at the beginning of the salary range.

Please be sure to include in your application a valid email address you check frequently (including spam and junk folders), as candidates may be notified via email. Supplemental questions. 

Physical Demands and Working Conditions:
The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential job functions.
Environment: Normal office setting with some travel to attend meetings; high level of public contact, including in the context of giving presentations; exposure to computer screens.

Mobility: Incumbents require sufficient mobility to work in an office setting and operate office equipment.

Vision: Vision sufficient to read small print, computer screens and printed documents.